Invoice Data Extraction

Our software automates the manual bookkeeping task of extracting specific data from large batches of invoices into Excel spreadsheets. It uses advanced AI to understand document context and intelligently extract data regardless of format or layout, without requiring templates.

Our solution supports PDF files (native and scanned) up to 20MB and 250 pages, as well as images (JPG and PNG) up to 5MB. It handles multi-page documents, PDFs containing multiple invoices, and line-item extraction. Custom accommodations are available for larger files.

Our AI-powered software achieves 99%+ accuracy across diverse invoice formats, significantly outperforming traditional OCR (typically 60-80% accuracy) by interpreting invoice semantics rather than just recognizing text.

Our template-free AI adapts to any invoice layout, removing the need to create and maintain templates for every vendor or format. This allows for the immediate processing of new vendor invoices without workflow disruptions caused by format changes.

It can extract virtually any information, including header data (invoice numbers, dates), vendor/customer details (names, addresses), financial data (subtotals, taxes, totals), line items, payment details, and custom fields. You define your requirements using plain language instructions.

The software automatically detects when line item data is required, identifies and captures individual line items regardless of table complexity, and outputs each line as a separate row in your spreadsheet with the corresponding data.

Yes. You upload PDFs, specify the data in plain language, and the AI processes them (approximately 12 seconds per page). You then download a structured .xlsx spreadsheet ready for financial analysis or accounting system import.

Yes. It processes invoices in any major language (including Asian character sets), handles mixed-language documents, accepts instructions in your preferred language, and can standardize outputs, dates, or currencies.

Use natural language: name the data clearly (e.g., 'Invoice reference number') and optionally add AI guidance (e.g., 'Extract in DD MONTH YYYY format' or 'Look for this in the footer area').

It processes documents at approximately 12 seconds per page. For example, 100 single-page invoices take about 17 minutes, and a 25-page PDF takes 4-5 minutes.

The AI uses advanced reasoning to identify table structures, maintain relationships between headers and values, handle multi-page tables without data loss, and accurately extract nested or hierarchical data.

When data cannot be confidently extracted, it is marked with a '--' value (or a custom marker) in the spreadsheet. We recommend that users review these, along with alerts for failed pages or warnings for files with no extracted data.

You receive clear alerts for problematic files or pages. Failed pages do not consume credits, and you can re-attempt extraction on those specific files.

It is a transparent credit system: 1 credit per PDF page or image (JPG/PNG). Only successful extractions consume credits. You receive 50 free credits monthly, and purchased credits are valid for 18 months. Prices range from $0.07 to $0.095 per page based on volume.

Yes, security is a priority. Measures include enterprise-grade encryption, secure cloud storage on U.S.-based servers, Cloudflare security, automatic deletion of source documents after 48 hours (for problem investigation), user access controls, and no third-party data sharing.

Yes, you can use it for free after creating an account, with no credit card required. You can process 50 pages per month for free to experience its features and accuracy.

Start with a small test batch, use clear and descriptive data names, add specific format instructions when needed, and utilize the 're-use instructions' feature for consistent processing.

Businesses typically see an 80% reduction in processing costs, 65% fewer errors, 90% time savings for staff, faster payments, and the ability to scale without adding headcount. For 1,000 invoices monthly, this equates to approximately 160 hours and significant cost savings.

While valuable across all sectors, strong results are seen in accounting firms, manufacturing, healthcare, professional services, distribution/retail, and charities/non-profits due to their diverse invoice requirements.

It eliminates human transcription errors, maintains consistent extraction patterns, understands context for poorly formatted data, clearly marks uncertain data, and provides audit trails, typically reducing error rates by 65%.